IMPORTANT NOTES
Information added or updated since this page went live on September 29, 2015, is in GREEN TEXT below.
Information still to be determined (if any) is in RED TEXT below.
Dates and times that are subject to change at NASA’s discretion are in PURPLE TEXT below.
Last update of this page: March 22, 2016, 12:00 pm ET
Below is a timeline of milestones for SSEP Mission 10 to the International Space Station (ISS). It covers activities associated with: how communities join the program, the experiment design competition, selection of flight experiments, launch, operations aboard ISS, and mini-laboratory return to Earth. The timeline is broken into 2 phases: 1) the Experiments Design Phase which concludes with the selection of the flight experiment for each participating community, and 2) the Flight Operations Phase, which concludes with the flown experiments returned to the communities for student team harvesting and analysis.
A Note about the ferry flights to and from the ISS. The current plan for transporting the SSEP Mission 10 Casper experiments payload to ISS is to have it launch on a U.S. ferry vehicle from the east coast of the U.S. in Fall 2016, and return it to Earth using either a U.S. vehicle or Russian Soyuz spacecraft. Based on prior SSEP Missions, student team experiments will be in orbit for anywhere from 4 to 14 weeks, though 4-6 weeks is the preferred duration. There are only a limited number of ferry flights to and from ISS. The duration in orbit is therefore determined once ferry flights are assigned for the Casper payload by NASA. This page therefore includes only general target dates for milestones associated with the Flight Operations Phase in Fall 2016.
Phase 1: Experiments Design Phase – The timeline through selection of flight experiments—
October 2, 2015: SSEP National Announcement of Opportunity (AO) for SSEP Mission 10 to the International Space Station
Announcement across U.S. via the National Center for Earth and Space Science Education (NCESSE): opportunity open to School Districts (pre-college grades 5-12); 2-Year Community Colleges; 4-Year Colleges and Universities with emphasis on Minority Serving Institutions (MSIs); and informal education and out–of-school organizations.
Announcement to Canada, Japan, and member states of the European Union (EU) and the European Space Agency (ESA) via NCESSE’s new international arm, the Arthur C. Clarke Institute for Space Education.
October 2, 2015 – February 15, 2016 (19 weeks): Communities Come Aboard
Education stakeholders at the community level assess the opportunity, and if interested, rapidly assess funding prospects with local foundations, businesses, and philanthropic organizations, and secure pledges of funding (Letters of Commitment of Funding).
WE CAN HELP IDENTIFY FUNDING: Regarding identifying and securing funding, NCESSE can greatly assist. NCESSE found full or partial funding for 142 of the 171 SSEP community programs associated with the 11 flight opportunities to date—SSEP on the final two Space Shuttle flights, and SSEP Missions 1 through 9 to ISS. We are committed to doing the same for SSEP Mission 10 to ISS.
February 15, 2016: Final Date for Receipt of Formal Letters of Commitment of Funding
Deadline for your community to submit to NCESSE via email a formal Letter of Commitment of Funding (on letterhead of the funding organization), which states that funding is available and will be allocated to SSEP. If NCESSE is leading the fundraising, we will secure these letters.
February 16, 2016: Final Date for Go-No-Go Decision
Based on the received Letters of Commitment, NCESSE announces if the minimum of 10 funded mini-laboratories required to fly the SSEP Mission 10 Payload to ISS has been achieved, hence a minimum of 10 participating communities. Note that the minimum requirement will likely be met earlier than February 16. All funded communities will be notified as soon as the minimum requirement is met so that they can gear up for program operations as early as possible in advance of program start. Note: NCESSE has never missed the minimum target for a SSEP flight opportunity. For Mission 9 there were 22 funded and participating communities.
February 22, 2016: SSEP begins in all participating communities
TO GET STARTED WITH SSEP IN YOUR COMMUNITY: read the Teacher and Student Resources page.
March 7, 2016: NCESSE ships 5 Fluids Mixing Enclosure Mini-lab Kits to Each Participating Community
March 18, 2016: Deadline for Community’s One- or Two-Patch Plan to be Received by NCESSE via Email, by 5:00 PM Eastern Time (USA), (see Mission Patch page)
CRITICAL NOTE: a Plan submitted after this deadline will not be accepted, and the community will forfeit their opportunity to fly a Mission Patch(es)
CRITICAL NOTE: the Plan must be emailed to John Hamel, NCESSE’s Assistant Flight Operations Manager for SSEP, at: johnhamel@ncesse.org
CRITICAL NOTE: once received, John will determine if each Plan includes all needed information, and is consistent with all requirements necessary for a community to fly a Mission Patch(es). If a Plan is not acceptable, the submitting community will be notified as soon as possible, and have until 5:00 PM ET on March 25, 2016, to submit an approvable Plan.
March 25, 2016: Deadline for Community’s One- or Two-Patch Plan to be Approved by NCESSE, by 5:00 PM Eastern Time (USA), (see Mission Patch page)
CRITICAL NOTE: Plans that are still deemed incomplete by this deadline will be rejected, and the community will forfeit their opportunity to fly a Mission Patch(es)
April 13, 2016: Deadline for Signed Contract and First of Two Installments EXTENDED TO APRIL 26, 2016
Final date for your community and SSEP to have a signed contract in place; by this date, SSEP must have received the signed contract, and a check to Tides Center (NCESSE’s parent non-profit) for 50% of the total cost.
February 22 – April 22, 2016: 9 weeks of Experiment Design and Proposal Writing in Participating Communities
Community-wide engagement in SSEP; student teams frame experiments; student teams write and submit 5-page proposals to your community’s lead organization on SSEP. Note: all proposing teams should be required to send a Notice of Intent to propose (NoI) to your community’s lead organization on SSEP by March 25, 2016, so you know how many proposals you expect to receive from across your community, and the size of your needed Step 1 Review Board can be determined and assembled in advance (see the Guidance for Setting Up a Step 1 Review Board page).
April 22, 2016: Deadline for Student Team Proposal Submission to Your Community’s Lead Organization for Step 1 Review
April 25-27, 2016: proposals are processed by your community’s lead organization on SSEP and distributed to your Step 1 Review Board.
April 28 – May 4, 2016: your community’s Step 1 Review Board completes review of proposals, and selects up to 3 finalist proposals for forwarding to NCESSE for each experiment slot you have reserved. The Step 1 Review Board must only forward proposals that meet proposal requirements, as per the Proposal Requirements Checklist (found in the Flight Experiment Proposal Guide which is downloadable from the Document Library.) If the proposals are written in a language other than English, the finalist proposals must be translated into English before they are sent to SSEP for Step 2 review.
May 4, 2016: Deadline for Finalist Proposals to be Received by NCESSE via Email by 10:00 PM Eastern Time (USA)
CRITICAL NOTE: proposals submitted after this deadline will be rejected, and not move on to Step 2 Review
CRITICAL NOTE: proposals must be emailed to Stacy Hamel, NCESSE’s Flight Operations Manager for SSEP, at: stacyhamel@ncesse.org
CRITICAL NOTE: once received, Stacy will determine if each proposal is complete. Incomplete proposals will not be accepted. As a benchmark, 50% of all finalist proposals submitted by communities to date have been deemed incomplete by NCESSE. If a proposal is incomplete, the submitting community will be notified as soon as possible, and have until 10:00 PM ET on May 10, 2016, to rectify the situation.
May 10, 2016: Deadline for Finalist Proposals to be Accepted by NCESSE, by 10:00 PM Eastern Time (USA), for Step 2 Review
CRITICAL NOTE: proposals that are still deemed incomplete by this deadline will be rejected, and not move on to Step 2 Review
May 11-12, 2016: finalist proposals are processed by SSEP Team and distributed to Step 2 Review Board.
May 17-18, 2016: Step 2 Review Board Meets
May 20, 2016: Flight Experiments Tentatively Selected
NCESSE reviews Board’s comments, assesses if there are any outstanding questions regarding experiment design, fluids/solids to be flown, requested special handling, and requested crew interaction aboard ISS, and contacts student teams for any clarification or missing information. This milestone is not associated with a public announcement.
May 20-25, 2016: Student Teams Lock Down Their Experiments
Based on the feedback from the Step 2 Review Board, student experiment teams finalize their: 1) List of Experiment Samples (fluids/solids to be flown), with prescribed concentrations and volumes, 2) request for any Special Handling Requirements during transport to and from ISS, and 3) baseline Timeline of Crew Interactions which includes both the proposed Crew Interaction Days and proposed Crew Interactions aboard ISS.
May 26, 2016: Flight Experiments Formally Selected
Each community is now free to publicly announce their formally selected Flight Experiment.
May 26, 2016: Deadline for Second and Final Installment
Deadline for NCESSE to receive second and final installment from your community, with a check to Tides Center (NCESSE’s parent non-profit) for 50% of total cost, allowing program to proceed to the flight phase.
May 26, 2016: Flight Experiment Details Submitted to NanoRacks
NCESSE provides experiment details to NanoRacks for delivery to NASA. These details must include the List of Experiment Samples (fluids and solids to be flown), with prescribed concentrations and volumes, to be given to NASA Toxicology for flight safety review; and the Timeline of Crew Interactions with the experiment aboard ISS, to be provided to NASA’s ISS crew activities scheduling team.
June 1, 2016: NASA Toxicology Receives List of Experiment Samples
By this time NanoRacks provides the List of Experiment Samples to NASA Toxicology. NASA Toxicology requires receipt of the list 120 days in advance of launch. Launch must therefore take place no earlier than September 28, 2016 (note this date puts a constraint on ferry vehicles available for experiment transport to ISS).
Phase 2: Flight Operations Phase – The timeline through return to Earth of flight experiments—
Once flight experiments are formally selected, student flight teams can continue to refine and optimize their experiments (often in response to Step 2 Review Board comments) for likely an additional 2 months.
Note, however, that any modification to the approved List of Experiment Samples (fluids and solids) for an experiment is limited to specifically REDUCING concentrations and volumes, and addition of new samples is NOT allowed. Also note that a sample can be removed entirely from the experiment’s list of samples, which corresponds to reducing the concentration to 0.
During Phase 2, modifications to Special Handling Requirements during transport to and from ISS, Crew Interaction Days, and Crew Interactions with the experiment aboard ISS, are also possible in consultation with NCESSE and NanoRacks for likely 2 months beyond formal selection of the flight experiment.
May 27, 2016: Deadline for NCESSE to Receive Mission Patch(es) to Fly to ISS, by 5:00 pm ET (USA), (see Mission Patch page)
Launch and Return to Earth Operations Milestones:
The following milestones are provided relative to the time of handover of the flight experiment mini-labs to NanoRacks in Houston. These milestones are subject to the very fluid nature of launch operations, and should be viewed as a nominal operations profile that is subject to significant change.
NOTE: the most current public information NCESSE has regarding the launch date for Mission 10 to ISS is found on the Mission 10 to ISS main page.
T=0, Handover: Deadline for NanoRacks to Receive All Mini-labs from Flight Experiment Teams
Once received, NanoRacks will log receipt of shipment, heat seal level 2 and 3 containment bags around each mini-laboratory, and load the mini-lab into the SSEP Mission 10 Payload.
Current Target: Fall 2016 (Launch Minus 18 Days)
T + 12 Days: SSEP Mission 10 Payload Turned over by NanoRacks to NASA for Vehicle Integration
Current Target: Fall 2016 (Launch Minus 6 Days)
T + 16 Days: SSEP Mission 10 Payload Is Loaded into Ferry Vehicle (Launch Minus 2 Days)
T + 18 Days: Launch of SSEP Mission 10 Payload to ISS
Current Target: Fall 2016, (Ferry Vehicle: To Be Determined)
T + 3 Weeks: Payload Transferred from Ferry Vehicle to ISS (Launch Plus 2 to 3 Days)
T + 7 to 9 Weeks (or longer): SSEP Mission 10 Payload Returns to Earth (Launch Plus Approximately 4 to 6 Weeks, but can be significantly longer; Actual: To Be Determined)
Current Target: Winter 2016 (Ferry Vehicle: To Be Determined)
Return to Earth + (24 to 60) Hours: SSEP Mission 10 Payload Received by NanoRacks in Houston; Mini-labs Shipped Directly To Experiment Teams
Mini-lab ships as soon as FedEx is open. Shipping will be done as per special handling requirements defined by flight experiment team, e.g., pack mini-lab with cold packs or dry ice. International experimenters will need to have their mini-lab shipped to a U.S. address such as an embassy or a consulate, have a representative pick up their mini-lab in Houston, or make other international transport arrangements that take into account all customs requirements.