All NEWLY updated information is in GREEN TEXT below.
Information still to be determined is in RED TEXT below.
Dates and times that are subject to change at NASA’s discretion are in PURPLE TEXT below.
Last update of this page: July 23, 2019 at 11:50 am ET
Launch planning is based on the currently scheduled liftoff of
SpaceX CRS-18: July 24, 2019 at 6:24 p.m. EDT
(see NASA Consolidated Launch Schedule)
This page provides logistical information for the SSEP delegations traveling down to the launch of the Mission 13 to ISS Gemini experiments payload aboard SpaceX CRS-18, currently scheduled for liftoff at July 24, 2019 at 6:24 p.m. EDT, from Space Launch Complex 40 (SLC-40), Cape Canaveral Air Force Station, Florida.
Currently, we have 230 attending (68 SSEP Student Researchers, 4 Mission Patch designers, 39 teachers/administrators, 106 family members, and 13 other stakeholders) from 20 communities:
Dress code: Student Researchers are advised that dress code is business casual for the poster sessions, e.g., slacks, shirt with collar (no T-shirts or sneakers).
GENERAL CONTACT: for general questions about activities prior to the launch, please contact SSEP Assistant Flight Operations Manager John Hamel at email@example.com or call 434-882-5177.
On Monday, July 22, 2019 SSEP Senior Flight Operations Manager, Stacy Hamel, will be on site to coordinate the SSEP delegation for the poster sessions. Stacy can be reached at firstname.lastname@example.org or call 434-882-5176.
On Wednesday, July 24, 2019 Kirsten Weimer, a member of the Flight Operations team, will be on site to coordinate the SSEP delegation for launch viewing. Kirsten can be reached at email@example.com or call 804-339-3755.
DOWNLOAD MAP of Kennedy Space Center Visitors Complex
A. Basic Travel Information
1. Airline and Airport
Where should folks fly in? NASA recommends to their guests that they fly into Orlando given it is serviced by multiple carriers. You can certainly try flying in to Melbourne, which is closer, but flights are far more limited.
However, we strongly advise you to use Southwest, which only flies into Orlando. Here is why—
Everyone traveling to Florida needs to be aware that you’re planning a trip—with significant expense—to see a historic event that may not happen on the date it is scheduled. You may book travel and then find a day later that the launch is postponed. Or … everything is going just fine, you get to Florida and then you find the launch is delayed (“scrubbed”) to a date after your scheduled departure, and you’d like to stay a few more days in the hope of seeing the launch. The main problem is airfare. For most carriers, if you book at their cheap, non-refundable rate, and you need to make a change, you’ll pay a significant change fee per ticket (typically $150) AND you’ll need to pay the difference between the fare you already paid and the new fare. The new fare could be $1,000 or more higher than your original purchase price given most carriers dramatically increase the cost of a ticket as you get closer to the travel date. With the change fee, you might be looking at a $1,200 per ticket added cost—on top of the original price you paid! But that is not the case with Southwest—
If you book on line, Southwest offers Wanna Get Away non-refundable fares which are very reasonable. If you need to change your flight, there is no change fee, and you can try to get another cheap Wanna Get Away far if they are still available. If not, you can get their refundable Anytime fare, which is still reasonable and likely the highest price fare you’d need to get. The Anytime fare for the same flight does not change as you get closer to the travel date. For a flight change you pay the price difference between the fares. That means you know right now what the likely worst potential added cost of a change would be. Also, the Anytime fare is refundable. So if you end up making a flight change from a Wanna Get Away to an Anytime ticket, but then end up not going to Florida (say the launch is delayed yet again to a date you cannot attend), you can get reimbursed for the difference between the Wanna Get Away fare and the Anytime fare.
You cannot beat Soutwest’s fare structure if you need to build into your thinking that the launch can slip—and you DO need to build that into your thinking.
2. General Information – KSC Visitor Complex
The KSCVC provides access to a number of attractions, including: the Shuttle Launch Experience (a launch simulation), IMAX films, the U.S. Astronaut Hall of Fame (including interactive spaceflight simulators), the Apollo/Saturn V Center, the Kennedy Space Center Tour, and the newly arrived, retired Space Shuttle Atlantis.
Take the KSCVC Virtual Tour
Here is general visitor information for the KSCVC:
General admission is $57 adult/$47 child (ages 3-11) plus tax
You can add behind-the-scenes tours, KSC Up-Close Launch Control Center Tour, KSC Up-Close Cape Canaveral: Then & Now Tour and KSC Up-Close Explore Tour. The added cost of a behind-the-scenes tour is $25 adult/$19 child (ages 3-11) plus tax.
a. You must pay KSCVC general admission even if you only want to take a behind-the-scenes tour.
b. General admission tickets include a second day free for use at the U.S. Astronaut Hall of Fame, if used within seven days.
c. Behind-the-scenes tours can book up well in advance of your trip, particularly when close to a launch day, so reserve a tour in advance of your trip!
d. To book reservations for general admission and a behind-the-scenes tour call 888-737-5235.
We have identified a number of hotels in the area. When booking a hotel, make sure to find out what happens to your commitment of payment if the launch date slips before you arrive in Florida.
Jump to the Hotels page.
B. The SSEP Launch Plan for SpaceX CRS-18
1. Key Thinking for Planning
Fly in as late as possible before the launch so that if the launch is delayed by just one or two days, there is still an opportunity to see the launch if folks can schedule to be in Florida for a few days. However, we strongly advise you NOT to fly in the day of the launch, which will likely cause you to miss it due to flight delays or traffic. In addition, for a morning launch, there is no ability for you to fly in on the same day and get to NASA Kennedy on time. The recommendation is therefore to fly in the day before launch, and extend your stay until at least the day after launch.
2. Viewing the Launch
On Monday, July 22, 2019 and the day of the launch, Wednesday, July 24, 2019, the SSEP delegation will meet at the Kennedy Space Center Visitor Complex (KSCVC). All SSEP Student Researchers, Mission Patch winners and one chaperone per community will be provided complimentary admission to the KSCVC.
The Flight Teams have been offered the very special opportunity to present a poster about their flight experiments for the general public. The flight teams should arrive with their posters ready to present. We request that each team use a 36″ x 48″ poster board, if possible. The same size foam presentation boards with clips for mounting the posters will be provided upon arrival. The KSC Visitor Complex will supply easels for the teams to display their posters.
Prior to and after the presentations, the delegation will have time to explore the KSC Visitor Complex.
Schedule for July 22, 2019:
10:00 am – SSEP delegates meet at the flagpoles near the entrance of the Visitor Complex where they will receive their admission tickets
12:45 pm – SSEP teams meet on the bottom floor of the Atlantis Center to prepare their posters
1:00-2:00 pm – SSEP Poster Session
Schedule for July 24, 2019:
9:15-9:30 am – SSEP delegates meet at the flagpoles near the entrance of the Visitor Complex where they will receive their admission tickets and SSEP badges and drop off their posters
1:45 pm – SSEP teams participating in Poster Session 1 meet on the bottom floor of the Atlantis Center to prepare their posters. Teams presenting are: La Verne, CA; Riverside, CA; Hillsborough County, FL; Berea, KY; Galloway, NJ – Stockton University; Hunter, ND
2:00-3:00 pm – SSEP Poster Session 1
2:45 pm – SSEP teams participating in Poster Session 2 meet on the bottom floor of the Atlantis Center to prepare their posters. Teams presenting are: Hershey, PA – Team 1; Hershey, PA – Team 2; Pittsburgh, PA – University of Pittsburgh; Knox County, TN; Marfa, TX
3:00-4:00 pm – SSEP Poster Session 1
4:30 pm – Buses to Banana Creek. ALL teams should assemble at the bus loop outside of the Atlantis Center at 4:15 pm to meet the buses. Please ensure that all SSEP delegation members have their badges or they will not be permitted on the buses.
6:24 pm – LAUNCH!
Buses back to KSC Parking lot after the launch viewing concludes
How far is the launch pad from Banana Creek?
The Banana Creek viewing site is approximately 3.5 miles from the launch pad.
Is Banana Creek the view we’re used to seeing on TV, where you see the big Countdown Clock is in the foreground?
No, that is the Kennedy Press Site, which is 4 miles from the pad.
4. Current Schedule
[July 20-23, 2019]
SSEP community attendees fly in
Note: if you live in parts of the nation where air travel to Florida takes significant time, you should not take a chance on flying in on the day of the scheduled launch for fear of missing the launch due to flight delays, waiting at the car rental location at the airport, or travel time from the airport in possibly significant traffic.
[July 22, 2019] Poster Session Day
Please see the schedule above.
[July 24, 2019] Launch Day
Please see the schedule above.